Meetings and Deadlines for Academic Unit Chairs
These meetings and deadlines can also be found on the Google Chairs Calendar. To subscribe to this calendar in Google, please click here.
That calendar will be updated with the most up-to-date and complete information throughout the year. You can also download a PDF version of the calendar.
For more details and guidelines on annual tasks, see the Chairs’ Handbook and Annual and Long-Term Tasks.
SUMMER 2023
Monday, June 5, 2023, 10 am-2 pm: New Chairs Orientation: The Work of the Chair. Cosponsored by the Dean of the Faculty’s Office and OIDEI. All in Hopkins 400.
Saturday, July 1: Due to Chairs – Tenure materials from assistant professors that are being considered for tenure in the fall.
In Early August, Chairs of units hiring tenure-line positions submit final job announcements for the composite advertisement to John Gerry, Chris Goh, and Jennifer Ceolinski.
Saturday, August 5: Due to Chairs: Reappointment materials from assistant professors being considered for reappointment
Monday, August 7: Chairs notify the Dean of the Faculty’s Office of their interest in participating in the Bolin Fellowship search process.
FALL 2023
Tuesday, August 29: New Faculty Orientation (just FYI; nothing required from chairs).
Wednesday, September 6: Due to Chairs – AP leave report from assistant professors
Wednesday, September 13, 4 pm: Faculty Meeting
Wednesday, September 13, 12 p.m.-1 p.m. or Thursday, September 14, 12 p.m.-1 p.m.: Optional chairs’ lunch discussion on Staffing Reports, Williams Inn, RSVP required (come to one)
Friday, September 15: CAP Deadline: reports on assistant professors for whom no decision is pending; unit evaluation procedures
Friday, September 15, 12:30 p.m.-4 p.m.:Hiring Workshop (for Chairs hiring in 2023-24): Reviewing Applications and Preparing for the Campus Visit
Sunday, October 1: CAP Deadline: Staffing Report, Part II: Reports and recommendations on reappointment decisions for assistant professors; reports and recommendations on renewal of appointments for lecturers
Tuesday, October 3, 12 p.m.-1 p.m. or Wednesday, October 4, 12 p.m.-1 p.m.: Optional chairs’ lunch discussion on mentoring and evaluation, Faculty House Lounge (come to one)
Wednesday, October 11, 4:00 pm: Faculty Meeting
Sunday, October 15: CAP Deadline: Staffing Report, Part II: Reports and recommendations on promotion/tenure decisions; reports on promotion or reappointment to 5-year contracts of assistant professors of Physical Education
Monday, October 23, 12 pm-1 pm (New Private), Tuesday, October 24, 12 pm-1 pm (Old Private) or Wednesday, October 25, 12 pm-1 pm (New Private): Chairs’ Lunch meetings with Maud (come to one), Faculty House
Monday, October 30: Due to chairs: CV and self-evaluation from associate professors regarding promotion to full professor report.
Thursday, November 2, 12 pm-1 pm: Optional chairs’ lunch discussion on budget, Williams Inn, RSVP required.
Monday, November 6, 4 p.m.-5:30 p.m. or Tuesday, November 7, 4 p.m.-5:30 p.m.: All Chairs’ Meetings, Hopkins 001 (come to one)
Wednesday, November 8, 4 pm: Faculty Meeting
Wednesday, November 15: Bolin Fellowship application deadline
Thursday, November 30: Optional chairs’ lunch discussion on curricular planning and course revisions for 2023-2024, 12 pm-1 pm, Williams Inn, RSVP required.
Wednesday, December 6, 4 pm: Faculty Meeting
Mid-December Due: Budget requests for 2024-25
WINTER 2024
Tuesday, January 9: Optional chairs’ lunch discussion: open topic, Faculty House Lounge
Monday, January 15: CAP Deadline: associate professor 4th-year interim reports; Promotion to full professor reports and recommendations (6th year)
SPRING 2024
Thursday, February 8, 12 pm-1 pm or Friday, February 9, 12 pm-1 pm: Optional chairs’ lunch discussion on tenure-line staffing requests, Faculty House New Private (come to one)
Wednesday, February 14, 4 pm: Faculty Meeting
Monday, February 19, 4 p.m.-5:30 p.m. or Wednesday, February 21, 4 p.m.-5:30 p.m.: All Chairs’ Meetings, Hopkins 001 (come to one)
Friday, March 1: CAP Deadline: Staffing Report, Part I: Tenure Line Requests
Early March Due to CEA and the Registrar: Program changes, course descriptions, and course schedule due.
Thursday, March 7: Optional chairs’ lunch discussion on unit dynamics, 12-1 p.m., Faculty House New Private
Wednesday, March 13, 4 pm: Faculty Meeting
Monday, April 1: Due to Winter Study Committee: Winter Study course offerings
Thursday, April 4, 12 pm-1 pm: Optional chairs’ discussion on unit governance and practices, Faculty House New Private
Wednesday, April 10, 4 pm: Faculty Meeting
Monday, April 15: CAP Deadline: Staffing Report I: Visiting requests, staffing projections, etc.
Monday, April 15, 12 pm-1 pm (New Private), Tuesday, April 16, 12 pm-1 pm (Lounge) or Wednesday, April 17, 12 pm-1 pm (New Private): All Chairs’ Lunches (come to one)
Wednesday, May 1, 4 pm: Final Chairs’ Meeting Wachenheim 113; Reception hosted by Maud to follow, President’s House
Early May, date TBD Hiring Workshop (for Chairs hiring in 2023-24): Hiring Results, Onboarding, and Retention/Mentoring Plans. Check the Google Chairs Calendar later in the year for the final date.
Wednesday, May 8, 4 pm: Faculty Meeting
Megamenu Social