Offboarding Procedures

Faculty leaving the college should be aware of their rights and benefits. We therefore recommend that all departing faculty consult with the Benefits Office.  Other items for consideration before the end of your appointment are listed below.

For Emeritus faculty, please also consult the Information for Retired Faculty page.

Benefits

  1. Faculty leaving the college are encouraged to contact Human Resources to discuss relevant decisions and information to consider.
  2. Most benefits end at the end of the last month of an appointment.
  3. COBRA (Consolidated Omnibus Budget Reconciliation Act) is a federally mandated program providing benefit continuation.
  4. COBRA election forms will be mailed to you.
  5. You have 60 days from your last of work to elect COBRA.
  6. The cost of COBRA is the full premium of a faculty member’s plan; you will no longer receive the college contribution.
  7. EAP services (e4Health) are available to faculty for three months after separation.
  8. For those with college mortgages, please note that mortgage balances come due upon departure.

End of Appointment Checklist

    • Keys (building, office, etc.) should be returned to the Lock Shop in facilities.
    • Please return ID card (access cards), Williams College purchasing or credit cards (check for personal charges on credit cards), library materials, and any other college owned property.
    • Please return all computer equipment (laptop and/or iPad, Flash drives, external harddrives, and other computer equipment) to OIT.
    • Information about confidential record destruction can also be found at How to dispose of discards.
    • If you have additional questions or need assistance, please reach out to the records manager at [email protected] for help.
    • Please contact your department/program administrative assistant regarding your plans to vacate your office. Faculty departing at the conclusion of the fall semester should plan to leave their office by December 23. Those faculty departing at the conclusion of the academic year should vacate their office by the third Friday in June.
    • Please also settle any financial accounts i.e., p card charges and reconciliations, faculty club charges.
    • Departing faculty should update their contact phone number and email address
    • Please keep Human Resources informed about any address changes in order for us to send your W-2 tax form.