Teaching Assistant Guidelines

The teaching assistant program appointments are typically given to students not just with an advanced understanding of the subject matter, but also with the qualities of a course ambassador. There is a strong level of trust, confidence, and respect between the faculty member and the TA. Thus, these appointments are not strictly utilitarian; they are also honorific. While individual instructors may nominate appropriate candidates, the chair is responsible for coordinating the selection of TA’s – after a review of all eligible candidates. Please make TA appointments when they are really needed by the faculty, rather than requested by students.

  • Student teaching assistants are hired at the beginning of each semester.
  • If working remotely while the COVID-19 protocols are in place, ALL Student Teaching Assistants must be physically in the US, regardless of citizenship.
  • Fall semester 2022 hire dates TBA
  • Spring 2022 semester hire dates are January 17, 2022 – February 17, 2022.
  • NOTE: If hiring a second-semester first-year, the unit chair must first obtain signed approval from the Dean of the College and submit to Justine Beringer between November 29, 2021 – December 20, 2021. See form HERE.
  • Those who manage TA hiring should check the Student Employment Inquiry in PeopleSoft to confirm students have not been hired for another position. Any student hired as a full time TA may not hold another position on campus.
  • TA hires after the posted deadline will have to be completed by HR directly.

1. Hiring

The hiring of the teaching assistants will be done by the academic assistant via the PeopleSoft Manager’s Self Service module only after recommendation by the chair of the department or program.

Please note that when hiring a spring semester TA who is a first year, the department or program chair must first obtain approval from Marlene Sandstrom, Dean of the College.

2. Stipend and Hours

Please be judicious in making TA appointments. Do not hire full time TA’s in situations where a half time TA is sufficient. The College commits very significant financial resources to this program and the budget for TA’s is carried by the Dean of the Faculty’s office. Student salary expenses are initially charged to the academic departments and programs, and then reimbursed at mid-semester.

Student TA’s are appointed to serve in individual courses for periods of one semester at a time. A full (1.0) TA is expected to spend no more than 10 hours per week in the discharge of his/her duties. The stipend for spring 2022 is $1995.00 for undergraduates. Half (0.5), three-quarter (0.75), and one-quarter (0.25) TA appointments may be recommended, with the hour commitment and stipend prorated accordingly. First and second year graduate students are paid hourly.

For reasons both of instructional quality and equity in job distribution students are not allowed to undertake TA responsibilities at more than a 1.0 TA level. TA’s are allowed to be hired in two courses as long as they don’t exceed 0.5 in either. The 10 hour per week time restriction also protects students from becoming distracted from their own academic responsibilities.

3. Eligibility and Selection

In most cases, only sophomores, juniors and seniors are eligible. First-semester first year students and foreign visiting exchange students are not eligible to hold TA positions. Before recommending a first-year student for a second semester TA position, the department or program chair must provide the Dean of the College with its rationale for the recommendation and receive the Dean of the College’s concurrence. The Dean of the Faculty office must receive the signed form (below) for the hire of first years in the second semester.

Students from the Graduate Program in the History of Art are eligible to serve as TA’s for courses in the Art Department. Whether graduates or undergraduates, the same policies apply regarding appointment procedures and uses of TA’s for undergraduate courses.

Student teaching assistants are appointed at the beginning of each semester to assist faculty in a variety of ways. Their responsibilities may include the following:

  • Research and/or prepare course materials
  • Manage and lead review sessions
  • Hold office hours for students to provide additional academic support
  • Monitor and outfit classrooms, studios, performance spaces, and/or labs for safety, organization, and instructional presentation
  • Assist and/or lead lab sections and field work
  • Assist in the organization of course related events or projects, such as guest speakers, field trips, demonstrations, etc
  • Some grading or scoring is appropriate, but TA’s should never be used to grade examinations or quizzes where the evaluation is subjective or even borders on the subjective. Even where the evaluation is objective (or could better be described as scoring) the use of TA’s for grading should consciously be minimized. In no cases should that portion of the grading for which they are responsible constitute more than 15% of the final grade. In all cases, instructors should make a conscious effort to convey to the students in their courses that the TA’s, whatever the duties assigned to them, are working under close faculty supervision and have been given very little room to exercise their own discretion. If those duties involve grading, instructors should prepare a very detailed key to the answers expected from the students, should go over several of the papers with the TA’s, and should make it very clear to the students enrolled in their courses that they (the instructors) are supervising and periodically reviewing the whole grading process.