Assistant Professor Leave Grant Program

Williams has a program of leaves for assistant professors in the academic departments and programs that provides two semesters of paid professional leave before the tenure decision. Eligibility for an Assistant Professor (AP) Leave is restricted to assistant professors who have been reappointed to a four-year second term or whose initial appointments were for a term of more than three years. Further details about AP leave can be found in the Faculty Handbook

By policy, the salary for a 12-month leave is set at 75%, and the college expects those seeking an assistant professor leave to apply for grant funds available from sources outside of Williams. The Williams College Office of Corporate and Foundation Relations (CFR) can help streamline the grant process so that you spend less time on fundraising and more time on your teaching and research. Bridget Wiffin, Assistant Director of Corporate and Foundation Relations, is responsible for supporting faculty throughout the grant process from researching potential funders to developing proposals to reporting on grant awards. She is available to discuss your work at any stage of development – Bridget Wiffin; x5053.

However, when outside funding is not available the college is committed to ensuring that no faculty member must live on less than 100% of base institutional salary during a 12-month assistant professor leave. Therefore in addition to the 75% salary provided by policy, the college will provide a supplement, an AP Leave Grant, to those assistant professors who do not secure external funding equal to at least 25% of their salary. That is, the college will provide backstop funding to bring the total of external and internal salary up to 100% of base institutional salary during a 12-month assistant professor leave.

Eligibility for AP Leave Grant: Grants are available to tenure-track faculty Assistant Professors to support projects for professional development while on leave, typically during the 4th year in rank.

Terms of AP Leave Grant: Assistant professor leave grants provide either 25% salary or the amount necessary to bring 75% salary plus any outside salary grant or other remuneration to 100% of the base Williams salary, whichever is less.

Here are some examples of how assistant professor leave grants serve as a backstop to external funding:

  1. Faculty member A receives no external salary funding: the college provides 100% salary.
  2. Faculty member B receives 10% external salary funding: the college provides 90% salary.
  3. Faculty member C receives 25% external salary funding: the college provides 75% salary.
  4. Faculty member D receives more than 25% external salary funding: the college provides 75% salary or less. In some cases, external funding can provide for additional income during the summer months after the assistant professor leave year. However, external salary funding in excess of 25% base salary during the 12-month AP leave year (July 1 – June 30) will offset the usual college award of 75%.

Online Application: Click here to link to the PeopleSoft application. Login using your usual ID and password, then click through, in turn, Self Service / Learning and Development / Competitive Grants / Competitive Grants Application. You will then be prompted to select the assistant professor leave grant form and fill in summary information.

A completed application will include each of the following items:

  • a project title and brief abstract (254 characters or less, and please note that this title and abstract may be used in an online list to publicize active faculty research projects at Williams College);
  • a short statement (254 characters or less) regarding the availability of external funding, or lack thereof;
  • if any, a list of outside agencies that have already pledged support and the amount of salary or research funding provided.

Deadline: Assistant professor leave grant applications should be submitted online by March 15th but no later than May 1st of the year in which the leave will commence.

Notes: 1) Contact Megan Konieczny (x4351), Assistant Dean of Faculty, with general questions about the AP leave grants. 2) If you receive any outside remuneration during the period of your leave, you should immediately notify Chris Winters (x4352), Associate Provost. 3) Grant applications frequently require you to list the expected support from your institution. As this program is supplemental, you should answer that Williams will provide you with 75% salary for the assistant professor leave year.