Assistant Professor Leave Grant Program

Tenure line assistant professors at Williams College are provided two semesters of paid professional leave before the tenure decision. Eligibility for an Assistant Professor (AP) Leave is restricted to assistant professors who have been reappointed to a four-year second term or whose initial appointments were for a term of more than three years. Further details about AP leave can be found in the Faculty Handbook

By policy, the salary for a 12-month leave is set at 75%, and the college expects assistant professors to seek salary top-up funding from sources outside of Williams (typically grants and fellowships).

However, when outside funding is not available the college is committed to ensuring that no faculty member must live on less than 100% of base institutional salary during a 12-month assistant professor leave. Therefore, in addition to the 75% salary provided by policy, the college will provide a supplement – an AP Leave Grant – to those assistant professors who do not secure external funding equal to at least 25% of their salary. That is, the college will work to provide backstop funding to bring the total of external and internal salary up to 100% of base institutional salary during a 12-month assistant professor leave.

Eligibility for AP Leave Grant: Grants are available to tenure-track faculty assistant professors to support projects for professional development while on leave, typically during the 4th year in rank. Applicants are expected to demonstrate their attempts to secure external top-up funding.

Terms of AP Leave Grant: Assistant professor leave grants provide either 25% salary or the amount necessary to bring 75% salary plus any outside salary grant or other remuneration to 100% of the base Williams salary, whichever is less. Summer salary provided by multi-year external grants will not count against eligibility for an AP leave grant. However, outside salary from consulting or other employment during the 12-month AP leave year (July 1 – June 30) will offset eligibility for the AP leave grant, and any such salary that exceeds the faculty member’s base salary will also reduce the college’s 75% salary payment, dollar for dollar.

Examples: Here are some examples of how assistant professor leave grants serve as a backstop to external funding:

  1. Faculty member A applies for but receives no external salary funding: the college provides 100% salary.
  2. Faculty member B does not seek external salary funding: the college provides 75% salary.
  3. Faculty member C receives 10% external salary funding: the college provides 90% salary.
  4. Faculty member D receives 25% external salary funding: the college provides 75% salary.
  5. Faculty member E has a 3-year grant that provides up to 2.5 months of summer salary each year, but no top-up salary for the AP leave year: the college provides 100% salary.
  6. Faculty member F has a 3-year grant that provides up to 2.5 months of summer salary each year, plus 25% top-up salary for the AP leave year: the college provides 75% salary.
  7. Faculty member G accepts a visiting teaching position at another institution during the AP leave year and receives salary amounting to 35% of their Williams salary: the college provides 65% salary.
  8. Faculty member H wins a fellowship which provides a 95% salary payment: the college provides 5% salary.

Online Application: Assistant professor leave grant applications should be submitted online by March 15th but no later than May 1st of the year in which the leave will commence.
Click here to link to the PeopleSoft application. Login using your Peoplesoft ID and password, then click through, in turn, Self Service / Learning and Development / Competitive Grants / Competitive Grants Application. You will then be prompted to select the assistant professor leave grant form and fill in summary information.

A completed application will include each of the following items:

  • a project title and brief abstract (254 characters or less, and please note that this title and abstract may be used in an online list to publicize active faculty research projects at Williams College);
  • copies of any external grant applications submitted;
  • proof of application for external research funding, including information about any outside agencies or employers that have already pledged support and the amount of salary or research funding provided.

Deadline: Assistant professor leave grant applications should be submitted online by March 15th but no later than May 1st of the year in which the leave will commence.

Notes:

  1. Grant applications frequently require you to list the expected support from your institution. As this program is supplemental, you should answer that Williams will provide you with 75% salary for the assistant professor leave year.
  2. If you receive any outside remuneration during the period of your leave, you should immediately notify Chris Winters (x4352), Associate Provost.
  3. Contact Megan Konieczny (x4351), Assistant Dean of Faculty, with general questions about the AP leave grants.