Sabbatical Salary Grant Program

Supplemental salary grants are awarded during a term of paid leave when external salary funding is unavailable. This program serves to “top-up” sabbatical salaries for tenured faculty members from 75% to 100%.

Applications for sabbatical grants should be submitted to the Dean of the Faculty’s office by December 1st of the year preceding the planned term of sabbatical. Instructions for applying are detailed below.

Eligibility: Supplemental sabbatical salary grants are available to tenured faculty to support projects for professional development while on leave. Those whose projects are appropriate for outside funding or other forms of external support are expected to apply for it.

Terms: The supplement can be applied either to a one semester mini-sabbatical (3/4 pay for one semester after 3 consecutive years of teaching) or to a full sabbatical (3/4 pay for one year after 6 consecutive years of teaching). Grants will provide either 1/4 salary or the amount necessary to bring 3/4 salary plus any outside salary grant or other outside remuneration to the level of the annual academic salary, whichever is less.

Please adhere to the following guidelines:

  • Consult with your department chair and the chairs of any relevant interdepartmental programs to be sure that the timing of your leave and any unpaid extensions of that leave are consistent with department and program needs. This should already have been done and should be reflected in the departmental and program staffing reports that are sent to the CAP each spring.
  • The Williams College Office of Corporate and Foundation Relations (CFR) can help streamline the grant process so that you spend less time on fundraising and more time on your teaching and research. Bridget Wiffin, Assistant Director of Corporate and Foundation Relations, is responsible for supporting faculty throughout the grant process from researching potential funders to developing proposals to reporting on grant awards. She is available to discuss your work at any stage of development ([email protected]; x5053). The Office of Corporate and Foundation Relations works closely with the offices of the Provost, Dean of the Faculty, and the Controller on various elements of the grant process. Associate Provost, Chris Winters, is the official institutional signatory for all state and federal grant applications and will review proposals for various obligations, including any matching funds or compliance requirements.
  • If you already have full funding, please accept our congratulations. Please also let us know. It is still possible that the College will award you additional research funds.

Online Application:: Click here to link to the PeopleSoft application. Login using your usual ID and password, then click through, in turn, Self Service / Learning and Development / Competitive Grants / Competitive Grants Application. You will then be prompted to select the Sabbatical Grant form, fill in summary information, and attach a 1-page proposal and CV.

A completed sabbatical grant application should include each of the following items.

  • a project title and brief abstract (254 characters or less, and please note that this title and abstract may be used in an online list to publicize active faculty research projects at Williams College);
  • a leave timetable, i.e., confirm the semester(s) in which you are taking paid sabbatical, and if applicable, in which semester(s) you are taking unpaid leave; if one or more unpaid leave semesters are still pending external funding, please let us know;
  • a list of any outside agencies being approached for support, including any that have already pledged support and the amount of salary or research funding provided;if no other proposals for external funding are being submitted, please explain the circumstances;
  • project description and results expected; briefly describe the nature and goals of the project in non-technical language; one single-spaced page should suffice;
  • a current CV;

Completed applications for external grants can be submitted in lieu of this application format provided that they are accompanied by any additional information required from the list above.

Deadline: Submit sabbatical grant application online by December 1st of the year preceding the planned term of sabbatical.

Notes:   1) If you receive any outside remuneration during the period of your sabbatical, you should immediately notify Chris Winters (x4352) in the Provost’s Office.
2) Grant applications frequently require you to list the expected support from your institution. As this program is supplemental, you should answer that Williams will provide you with 3/4 salary for the duration of the paid sabbatical leave.