Class of 1957 Division I & II Summer Research Program

To: Division I & II Faculty Members

From: Megan Konieczny, Assistant Dean of the Faculty

Subject: 2021 Summer Divisions I and II Summer Research Program.

Dear Colleagues in Divisions I & II,

I am pleased to announce that the Div I & II Class of ‘57 Summer Research program will resume on campus this summer (2021). Funded in large part by a generous gift from the Class of 1957, this program is intended to encourage and enhance in person student-faculty collaboration on faculty-led research projects, and to foster a climate of summer research here on our campus. This year the program will run from Monday, June 14 – Friday August 13, for a maximum of nine weeks of full-time work for a summer student research assistant.

While our goal is to offer an in-person, on-campus program this summer, there remain a number of COVID-related changes and challenges that we want to share with you. Activity on campus this coming summer will be significantly affected by the COVID-19 pandemic, and safety protocols will remain in effect. The specific protocols and level of restriction will depend on the public health landscape at the time. One important unresolved challenge is the fact that our Health Center is traditionally not open during the summer months. Efforts are now underway to arrange for the necessary staffing that will allow the college to track the results of the Broad testing program, identify cases and care for any positive cases.

The first part of this memo will detail some of the changes that will be necessary, and regular communications about safety protocols on campus will continue through the spring and summer. The second part of the memo outlines some of the parameters of the program, including the dates, deadlines, and links to the application form.

COVID-related Requirements for Summer 2021:

  • As was true for both semesters this year, there will be an on-boarding/quarantine period for students on campus this summer. Therefore, a coordinated arrival plan is necessary. All students will be required to arrive on campus at the same time. Arrival day will be Monday, June 14th.
  • Students will be expected to produce a pre-arrival test, and then to test again immediately upon arrival at the college’s testing center. Students will remain in quarantine until they clear 2 negative tests scheduled 72 hours apart. This means that they will likely be in quarantine from Monday 6/14 – Friday 6/18. Thereafter, we expect students to test weekly throughout the program.
  • Faculty should therefore not expect students to be available for in-person work until Friday June 18th at the earliest. The on-boarding/quarantine process is considered part of the summer research position and therefore students will be paid from June 14th, and will be able to do remote, preparatory work with you for those first days.
  • Because of the large amount of work that many staff units must accomplish between the end of the semester and the beginning of the summer program, we cannot allow students to work straight through from exams. Students who feel they cannot leave campus in the intervening weeks should contact the Dean’s office who will consider each case on an individual basis.
  • Student summer housing will be available for nine weeks, from Monday, June 14 – Friday, August 13.
  • All summer students must leave campus by Friday, August 13. This summer, it will not be possible to extend housing beyond that date because of the work that must occur between August 13 and the start of the fall semester. All students will work for 9 weeks or fewer.
  • Once on campus, students must remain on campus for the entirety of their employment period. No student travel will be permitted during the program. Once a student leaves campus, they cannot return again until the fall arrival process. Students who have obligations at home or elsewhere during the period of their summer program should NOT sign up to be here over the summer.
  • COVID guidelines will be in place over the summer. Again, the specifics are unclear at the moment and they will depend on the public health landscape at the time, but it is possible that students will be expected to remain on campus (without use of cars, etc) for the duration of the summer program.
  • Our summer programs are designed to be on-campus experiences; we expect participating students to come to campus rather than participating remotely. In the case of an exceptional circumstance in which a student cannot come to campus to participate in the program, please notify me, Megan Konieczny ([email protected]). PLEASE NOTE that only exceptional circumstances (as opposed to preferences) will be considered by the Dean of the College.
  • While great efforts are in place to carry out the Div I & II summer research program in person, it is necessary to keep in mind that circumstances surrounding the pandemic can change rapidly and extenuating circumstances may require us to shift and alter the parameters of this plan. In the unlikely event that it is suddenly not possible to allow students on campus this summer, I will be in touch with successful applicants to explore whether or not remote options would be possible.

Traditional parameters of the program:

  • This is an on-campus experience.
  • Faculty members can apply to work with current first-years, sophomores, and juniors as research assistants.
  • In order to qualify for this funding, student participation in your summer research project must be substantial and significant enough to provide authentic involvement in your academic research, justifying the full-time nature of the summer research assistant position, which provides a student with a fellowship of $485 a week (minus any applicable taxes).
  • Within the dates of the program, on-campus summer housing for students is provided free of charge; however, students staying on campus are required to sign up for a meal plan which is not covered by the fellowship.
  • This year the program will run from Monday, June 14 – Friday August 13, for a maximum of nine weeks of full-time work.
  • The application deadline this year is Thursday, March 11.

Application Instructions:

Click here to link to the PeopleSoft application. Login using your usual ID and password, then click through, in turn:

Self Service / Learning and Development / Competitive Grants. You will then be prompted to complete a short application and to attach a one-page project description.

**Please note**: Our apologies, but there is a slight glitch in our online application that could not be resolved before sending out this announcement. Upon submitting your application, it is likely that you may see an error message pop up. Please simply ignore this error, it is unrelated to your submission and your application is likely fine. The true confirmation of your application submission will be a confirmation email that will be automatically generated and sent to you. Please let Megan Konieczny or Gerrit Blauvelt know if you have any additional concerns.

The following information is required:

  • A project title and short summary.
  • The name and class year of student you hope to hire.
  • The start date, end date, and the total number of weeks for the research project. Nine weeks of work is the maximum this year (2021), but shorter, week-long periods can be proposed.
  • The provision of a weekly fellowship funding assumes a full-time 35-hour work week. Therefore, please be mindful of establishing a start and end date that begins on a Monday and ends on a Friday.
  • A brief overview of your work plan and planned oversight of the student’s work on campus.
  • A one page proposal that describes your research project, and touches on the qualifications of the student.

Additional information to keep in mind:

  • Will the student require housing? All students who live on campus are required to participate in one of the meal plans, which are offered to them at economical rates. The summer research program does not pay for student meals even if they decline the free housing.
  • This program is not to be confused with the Mellon Mays Undergraduate Fellowship Program (MMUFP) or the Allison Davis Research Fellowship (ADRF), both of which also support student summer research and are run out of the Office for Special Academic Programs. Rather, again, this program is funded in large part by a generous gift from the Class of 1957, and most student participants are designated as Class of ’57 Summer Research Fellows. We therefore require participating students to submit a one-page report at the end of the summer, of suitable quality to be included in an annual report to the class.