Teaching Assistant Guidelines

The teaching assistant program appointments are typically given to students not just with an advanced understanding of the subject matter, but also with the qualities of a course ambassador. There is a strong level of trust, confidence, and respect between the faculty member and the TA. Thus, these appointments are not strictly utilitarian; they are also honorific. While individual instructors may nominate appropriate candidates, the chair is responsible for coordinating the selection of TA’s – after a review of all eligible candidates. Please make TA appointments when they are really needed by the faculty, rather than requested by students.

  • Student teaching assistants are hired at the beginning of each semester.
  • Spring semester 2018 hire date begins January 8 and closes February 2  
  • NOTE: If hiring a second-semester first-year, the unit chair must first obtain signed approval from the Dean of the College. See form here.

1. Hiring

The hiring of the teaching assistants will be done by the academic assistant via the PeopleSoft Manager’s Self Service module only after recommendation by the chair of the department or program.

Please note that when hiring a spring semester TA who is a first year, the department or program chair must first obtain approval from the Dean of the College.

The TA hiring may begin on January 8 for the spring semester and must be completed by February 2.

2. Stipend and Hours

Please be judicious in making TA appointments. Do not hire full time TA’s in situations where a half time TA is sufficient. The College commits very significant financial resources to this program and the budget for TA’s is carried by the Dean of the Faculty’s office. Student salary expenses are initially charged to the academic departments and programs, and then reimbursed at mid-semester.

Student TA’s are appointed to serve in individual courses for periods of one semester at a time. A full (1.0) TA is expected to spend no more than 10 hours per week in the discharge of his/her duties. The stipend is $1540.00 for undergraduates. Half (0.5), three-quarter (0.75), and one-quarter (0.25) TA appointments may be recommended, with the hour commitment and stipend prorated accordingly. First and second year graduate students are paid hourly.

For reasons both of instructional quality and equity in job distribution students are not allowed to undertake TA responsibilities at more than a 1.0 TA level. TA’s are allowed to be hired in two courses as long as they don’t exceed 0.5 in either. The 10 hour per week time restriction also protects students from becoming distracted from their own academic responsibilities.

3. Eligibility and Selection

In most cases, only sophomores, juniors and seniors are eligible. First-semester first year students and foreign visiting exchange students are not eligible to hold TA positions. Before recommending a first-year student for a second semester TA position, the department or program chair must provide the Dean of the College with its rationale for the recommendation and receive the Dean of the College’s concurrence. The Dean of the Faculty office must receive the signed form (below) for the hire of first years in the second semester.

Students from the Graduate Program in the History of Art are eligible to serve as TA’s for courses in the Art Department. Whether graduates or undergraduates, the same policies apply regarding appointment procedures and uses of TA’s for undergraduate courses.

4. Writing TA’s

Our director of Writing Programs, Stephanie Dunson, is continuing a program of “Writing TA’s”, open to all faculty. We’ve attached the May announcement of the program below. Writing TAs are paid through TA accounts in the Dean of Faculty’s office, not through Department or Program budgets. So – please do not hesitate to make use of the Writing TA program for budgetary reasons. The deadline for hiring writing TA’s is also February 2.

The Office of Writing Programs will offer supplemental training in writing support for TA’s selected by faculty across the disciplines. This new option for TA training will be particularly significant to those who teach writing-intensive courses, but it is available to faculty teaching any course that requires significant writing content. The new initiative will improve on the Writing Pilot program by allowing faculty maximum flexibility in selecting and directing TA’s who work to support the writing efforts of students in their classes.

Interested faculty should first request TA’s following the standard procedure outlined above. Then those TA’s will be invited to attend training sessions offered by the Office of Writing Programs that will be scheduled throughout the Fall Semester. Subjects covered in these training sessions may include Conducting Student Conferences, Leading Peer-Review Sessions, Basic Grammar, Rules of Effective Writing Style, Effective Essay Structure, Argument, Standards of Research, and Elements of Revision. (Additional writing topics may be covered at each faculty member’s request.) For more information, please contact Stephanie Dunson, Director of Writing Programs at [email protected]

Student teaching assistants are appointed at the beginning of each semester to assist faculty in a variety of ways. Their responsibilities may include the following:

  • Research and/or prepare course materials
  • Manage and lead review sessions
  • Hold office hours for students to provide additional academic support
  • Monitor and outfit classrooms, studios, performance spaces, and/or labs for safety, organization, and instructional presentation
  • Assist and/or lead lab sections and field work
  • Assist in the organization of course related events or projects, such as guest speakers, field trips, demonstrations, etc
  • Some grading or scoring is appropriate, but TA’s should never be used to grade examinations or quizzes where the evaluation is subjective or even borders on the subjective. Even where the evaluation is objective (or could better be described as scoring) the use of TA’s for grading should consciously be minimized. In no cases should that portion of the grading for which they are responsible constitute more than 15% of the final grade. In all cases, instructors should make a conscious effort to convey to the students in their courses that the TA’s, whatever the duties assigned to them, are working under close faculty supervision and have been given very little room to exercise their own discretion. If those duties involve grading, instructors should prepare a very detailed key to the answers expected from the students, should go over several of the papers with the TA’s, and should make it very clear to the students enrolled in their courses that they (the instructors) are supervising and periodically reviewing the whole grading process.